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ISD(S)1 Data Collection

Data Support and Monitoring

NHS National Services Scotland ISD Scotland & NHS National Services Scotland

ISD(S)1 Data Collection

ISD(S)1 is a standard set of aggregated summary statistics on activity in hospitals and other health care settings in Scotland. Data collected includes: Available and occupied beds numbers, Inpatients and day cases treated, Outpatients and ward attenders seen, Day patient places and day patients seen, Haemodialysis patients, Patients seen by allied health professionals and other technical departments, Hospital cancellations and additions to waiting list and Nurse led outpatient activity.

Submission Dates for 2017

Monthly returns - CC1, CC2 & CC9

  • 27th January (December data)
  • 24th February (January data)
  • 31st March (February data)
  • 28th April (March data)
  • 26th May (April data)
  • 30th June (May data)
  • 28th July (June data)
  • 25th August (July data)
  • 29th September (August data)
  • 27th October (September data)
  • 24th November (October data)
  • 29th December (November data)

Quarterly returns - CC3, CC4, CC5, CC6 & CC7

  • 27th January (October - December data)
  • 28th April (January - March data)
  • 28th July (April - June data)
  • 27th October (July - September data)

Submission Guidance

All ISD(S)1 submissions are to be sent via SWIFT - DVL Processing using the link below. The steps are:

  • create your data file - either csv or text
  • send to ISD via SWIFT -DVL Processing (secure file transfer)
  • data file is loaded and validated at ISD
  • outcome of the data load is presented to you at time of loading

Upload files by SWIFT

This is the latest version of SWIFT.

  • Save to your Favourites as ISD(S)1 SWIFT Login
  • Login (username and password will be provided for new users)
  • Click on DVL Processing
  • Browse to find your file
  • Submit

Data Templates

If your data is in a spreadsheet format use the MS Excel templates.

  • Enter the data into the template
  • Update the header record
  • Save as a CSV (comma separated values)

Card Class 1 Download Excel file [23kb] - Inpatients

Card Class 2 Download Excel file [17kb] - Day Bed Units

Card Class 3 Download Excel file [17kb] - Day Patients

Card Class 4 Download Excel file [16kb] - Consultant Outpatients

Card Class 5 Download Excel file [16kb] - Ward Attenders & Bedside Consultations

Card Class 6 Download Excel file [16kb] - Intermittent Haemodialysis

Card Class 7 Download Excel file [17kb] - AHPs & Other Technical Departments

Card Class 9 Download Excel file [16kb] - Nurse led Activity

Please note: you must populate any blank data fields with a zero value.

Sending Location

This field in the header record identifies the dataset to ISD. Please use the Sending location code provided by the ISD(S)1 team.

Validation

Your data file will be validated at ISD during import to our database. Data import and validation is part of the SWIFT - DVL Processing submission. You will be presented with an online load report once the file has been processed.

Data validation at ISD is in 3 parts:

  1. header record - all fields must be valid including edition
  2. data type - as well as an alpha/numeric check, each data record is validated against the national reference files for location, specialty and facility codes
  3. validation rules - data logic that is specific to each card class.

Validation Rules Download Excel file [41kb]

Contacts

Mailbox: nss.isds1@nhs.net

Susan Law
Leanne Quinn
Gordon Wilson

 

© ISD Scotland 2010
Information Services Division,
NHS National Services Scotland,
Gyle Square,
1 South Gyle Crescent,
Edinburgh EH12 9EB,
Tel: 0131 275 7050
NSS.isdSHIS@nhs.net  
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